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Online Ordering

The Aidmatrix Network® Online Ordering Module is a web-based application that enables you to make your Aidmatrix Online Warehouse Plus+ inventory visible to your agencies while enabling agencies to easily place or approve orders online. The result: more humanitarian relief gets delivered more quickly to those in need.

Integrate Online Shopping and Inventory Warehouse
This secure, online shopping web site is set up so you can interact with your agencies more effectively. They can log on, browse unrestricted inventory for their program and complete the transaction to receive what they need. The Online Ordering module interacts directly with the Online Warehouse Plus+ module so that you can make your inventory visible to your agencies in real-time. It supports two separate workflows. You can decide which is best for your organization.

Workflow #1: Agencies Shop & Place Orders Online
In this workflow, agencies log on to your website as a “recipient.” This user role enables them to view the inventory available to them for order. They submit their order which is then displayed to your warehouse manager who reviews and approves the order based on your defined business rules. Then the warehouse manager completes the process by shipping the items to the recipient agency.

Workflow #2: Agencies Accept Allocations Online
In this workflow, you create the order of items you are allocating to the agency. The agency (the recipient) logs on to your website and reviews and approves the order. Then, you complete the order by shipping the items to the recipient agency.

Creating the Ship Order
Whether it is you or your agencies, when you first create the ship order you can name the ship order in a method that makes sense for both of you. Following that, the desired inventory is selected item by item and added to the order. This creates a new transaction type called a “pending order” which then awaits the review and approval cycle.

Reviewing and Approving the Ship Order
Once the order is created, it is available for review. The reviewer in your workflow logs into the website and can view a log of all pending orders. If the reviewer is a recipient, they can only see pending orders for their agency. On the order itself, the reviewer can update the quantities and save and approve for later. They can also cancel the order, should they so desire. For added flexibility, a list of pending orders or the details of a specific order can be exported to Microsoft Excel. Once the order is approved, the order receives a new transaction type labeled an “Approved Order” and then awaits the ship order cycle.

Shipping the Order
Once the order is approved it is visible to the warehouse manager in the Online Warehouse Plus+ module. They can see a full log of approved orders and can view the details of each individual order. From there, the warehouse manager then completes the shipment to the recipient and the process is complete.

Improve Your Efficiency Ratings
By capturing your agency ordering electronically, you can expect to see the following benefits:

  • Increase agency order fill rates

  • Increase flow-through in the warehouse because each order takes less time and effort to process

  • Reduce unfulfilled orders by displaying only approved products, by client profile

  • Real-time, accurate stakeholder reporting

  • Increase visibility of available inventory

  • Reduce overall operational costs, by reducing manual processes through automation and electronic data capture

    • Learn More

    Read more details in the Online Ordering datasheet

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