Aidmatrix SCM: Transportation Donations Management

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SCM - Transportation Donations Management

Transportation Donations Management

The Aidmatrix Network® Transportation Donations Management Module is an online application that helps you manage donations of transportation services. Transportation services require unique information to be captured that is different from in-kind donation offers. It integrates easily with other modules, including In-Kind Donations and Needs Management, to provide simple end-to-end processing of donation offers.

Single Location for Transportation Donors to Give
Use your website to link transportation donors into the giving section. Donors can view transportation needs and donate against those needs or they can make open donations. Donors complete the simple forms themselves and the form requires all the critical information used to determine the quality of the offer — both help save administrative time. Data is collected electronically and is then ready for your review. Crucial information is captured including: unit of measure, condition of donation, storage requirements, packaging specifications, maximum weight and cubic size, and more.

Registered donors can receive a number of additional time-saving benefits. Automated email alerts by need type provide greater flexibility for those who wish to monitor published needs with email alerts instead of having to log in to see the needs. They can set up their alternate contact information in a roster so those preferences can be pre-set to appear on each donation. Registered donors can also indicate on the donation record when a good has been delivered to its final destination.

You can export a detailed report for an individual need to share information and assist donors in producing transportation offers. Also, group multiple transportation needs together in a single transportation request. Supports multi-drop transportation loads to ensure that transportation requests and offers are accurate and timely.

Easily Review and Allocate Transportation Offers
Your administrator reviews the offers in the Donation Inbox and either declines them outright as low-quality offers or assigns them to the Allocation Cart. This keeps the inbox current with only new offers. Once in the Allocation Cart, offers can be shared with partners of your choice. Offers can be re-allocated or withdrawn. Search offers by category, description, donor name, and more. The allocation cart makes the process easy by including shipping and transportation information and enables splitting a large offer between recipients.

Review, Accept and Receive Offers
The recipient (either you or your partners) can review their donation offers 24x7 online. Your/they can reject or accept the offers. Data can be sorted and searched by New Donations, Accepted Donations, Received Donations or Declined Donations. Offers can be accepted in full or in part. Full details on transportation can be viewed and updated. Report by donation date or location.

Run Reporting, Integration and Administration
Reporting can be run on all aspects of the application. Comprehensive filters and views enables partnering organizations to build custom reports to meet their needs. Reports can be saved and viewed as web pages, PDFs, images or exported to Microsoft Excel® for integration with other systems or for data sharing purposes. Your organization controls access to reporting and menu visibility through user profiles to maintain the highest security standards. Reporting is an effective tool to aggregate needs and determine the effectiveness of the relief efforts which can then be shared with the relief community through easy-to-read graphs and matrix reports.

Share with Other Partners
Your organization can also decide to assign donation offers to other portals on the Aidmatrix Network. This is used particularly when an organization receives a large offer and is willing to share it with another group.